Home | Board of Directors | Doc Link: https://apourl.co/elections
Elections are held normally once a year for Board of Directors in Sept. Using an on-line vote Ignition member vote on the new board members yearly. By default three board members terms, which are three years long, expire every year so at least three board member positions are open every year. If a position opens during the year the current board members vote on the new member, per our By-Laws. The election process takes several months and having the board appoint a new members GREATLY reduces the time it takes to fill open spots.
Possible candidates should email their application to firstname.lastname@example.org, which is a Google discussion group and community members, even those without an @apogaea.com account, will be able to post, read, and reply to topics related to the elections and the candidates. You can view the posts here: http://apourl.co/Candidates. But this group is not meant for discussion and questions, only to view the initial application of a candidate.
Discussions\Q&A with candidates should be done via the Elections@apogaea.com group, which post can be made and viewed here: http://apourl.co/elections-forum
To join the group goto: http://apourl.co/elections-forum
We highly recommend you join while logged on and using your @apogaea.com account if you have one.
To send a message to the group e-mail: Elections@apogaea.com or goto the URL above and post a message
When joining the group you have four e-mail notification options, see below, choose the one that will work best for you.
Don't send email updates: web-only participation (via http://apourl.co/elections-forum)
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If you have issues or questions contact email@example.com.
Related Election messages planning doc: Election Messages & Plan (for current year)
Related Bylaws, from the 1/5/2020
Section 1. Board of Directors. There shall be at least three and no more than nine Directors of the Corporation. The members shall hold an annual election to fill seats on the Board of Directors that will become empty due to the end of Directors’ terms.
Section 2. Nomination of Directors. A nomination period shall commence each year beginning on July 15 (unless approved to begin earlier or later by a majority of the Board of Directors, but in no event later than 45 days after June 14). The nomination period shall terminate on August 1 of that same year (unless approved to terminate earlier or later by a majority of the Board of Directors, but in no event less than 14 days after the commencement of such nomination period). The Election Supervisor shall receive the nominations during the nomination period and each nominee shall be added to the election roster.
Section 3. Eligibility for Nomination as Board of Director. Any person submitting an application for nomination for the Board of Directors or Officer election must have attended one Apogaea event or served as a member of Ignition or Ground Control for one year prior to the Board nomination. Application materials must indicate the applicant’s understanding of the 10 Principles and ‘Burner’ culture.
Former Board of Directors Members or Officers who failed to complete a previous term must be approved as a nominee by the current Board of Directors prior to nomination to a new Board term or Officer position.
Former Board of Directors Members or Officers alleged to have committed fraud or financial malfeasance related to their service to Apogaea, Inc., regardless of whether their previous term was completed, must be approved as a candidate by the current Board of Directors prior to nomination to a new Board term or Officer position.
Section 4. Voting for Directors. Following current Board of Directors’ review and approval of nominees for Board of Directors, The final slate of nominees shall be submitted to the Election Supervisor. The Election Supervisor shall circulate the final ballot to each member of the Corporation for voting. Election of Directors may be held by electronic or hard copy ballot and shall be conducted by the Election Supervisor, as appointed by the Board of Directors from time to time for that purpose. Each member shall be entitled to one vote for each Board position that will be filled in the election and in a manner consistent with a procedure approved by the Board of Directors. Cumulative voting shall not be allowed.
Voting members may not vote for the same candidate more than once in each election. The voting period shall last for two weeks. The winners shall be that number of candidates equal to the number of positions to be filled who receive the most votes. In the event of a tie in any election described herein, a vote by the Board of Directors shall serve as the final tie-breaker. The results of such Election of Directors shall be circulated to the members within twenty-four (24) hours following the last day of the voting period. The term of each elected Director shall begin the day following the date of the election.
Section 5. Qualification for Voting Rights. For purposes of voting for Directors in any given year, the members qualified to vote shall include all members actively serving at that time, who meaningfully participated in the operation of the Apogaea festival during the same calendar year, as determined by the Board of Directors.
ARTICLE VII - BOARD OF DIRECTORS
Section 1. Management. The business and property of the Corporation shall be managed by the Board of Directors who shall be selected as provided herein and shall serve until the election and qualification of their successors.
Section 2. Term. The term of office for Directors shall be three (3) years. The term of each elected Director shall begin the day after the date of the election. ● Section 3. Mentoring Period. The three (3) month period immediately following the election of Directors shall be utilized by the Board of Directors as a mentoring period, during which active and outgoing Directors may educate and direct incoming Directors on the management of the Corporation.
Directors who have previously been appointed to a position on the Board of Directors of the Corporation may join the Board of Directors as a Director via election immediately following the term of their appointment. This completed appointment term, followed by a completed elected term have the same meaning as two (2) regular, elected consecutive terms. These Directors may seek appointment or reelection after at least a one (1)-year sabbatical period.
Section 5. Staggered Terms. No more than 1/3 of the Board of Directors may have terms that end in the same year. The Board of Directors may, by a majority vote, extend or lessen the term of designated Directors by no more than one year to meet this requirement.
Section 6. Vacancy. Any vacancy occurring in the Board of Directors by reason of the resignation, removal or inability to act on the part of any Director may be filled by the majority vote of the remaining Directors. The term for such vacancy shall end on August 31, post-event. The appointee may run for a regular Board seat at that time.
Section 7. Dismissal and Removal of Directors. Ignition and Ground Control members and Regional Rep.) votes to The membership of the corporation may remove only for cause, one or more of those Directors elected by them or those Directors appointed to fill a vacancy (Art. VII, Sec. 6). A Director may be removed only if a simple majority of the current members (ratified) remove that Director for cause. A Director may be removed by the membership only at a meeting called for the purpose of removing that Director, and the meeting notice shall state that purpose, or one of the purposes, of the meeting is removal of the Director. The entire Board of Directors may be removed for cause under this Section.
Section 8. Resignation. A Director may resign from the Corporation at any time by delivering written notice to the corporation at its principal place of business. A Director shall be deemed to have resigned if s/he does not attend three (3) consecutive meetings of the Board of Directors, or if s/he fails to carry out their duties as directed from time to time by the Board of Directors. If the Director fails to attend such meetings or meet such obligations, the remaining Board of Directors may, by vote, confirm the resignation of the Board Member and such failure to attend or meet obligations shall be effective as a resignation at the time of such vote of the board.
Section 9. Election of Officers. At the annual meeting of the Board of Directors a President, Vice President, Secretary and a Treasurer shall be elected by a simple majority of the current Board of Directors to serve for the ensuing year and until the election and qualification of their respective successors. Any vacancies that may occur among the officers or committees may be filled by the Board of Directors for a term to end at the same time as the term of the officer or committee member who is being replaced.