Placement

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(listed as a department, individual roles and possible sub departments below)

Email: placement@apogaea.com

Works with: Registration, DPW, Sound, Land, BAMF, FAST,  CATS/Art Committee, WWWW, Signs
(and all stakeholders with physically allocated space such as Artists and Theme Camps)

Department overview:
The Placement Department maps, configures, and allots space for, and coordinates with all stakeholders with registered/mapped physical location onsite larger than 8x8 ft or with sound, fire, or safety logistics.

(this includes but is not limited to: theme camps, art, port-os, department use areas [BAMF, fire spinning areas, center camp tent, DPW camping, info booth, acculturation, volunteer tents, gate/greeters, Ranger/Medical tents etc], central generator, emergency services, roads, and open camping areas)(This extends to RVs, parking areas, and utility vendors as needed)

Goals:

The goal of the Placement Department is to create the design for a ‘temporary city’ that includes major thoroughfares, neighborhoods, and a layout that is cohesive, harmonious, flowing, and navigable. 

Considerations for placement include not only the individual aspects of each part but also how they fit together when it comes to their diverse attributes. 

This includes but is not limited to measures and differences in safety, event functionality, fire, sound, accessibility, kids content, adult content, complementary values, thoroughfare proximity, privacy, size, and specific site needs.

Duties:

Placement duties can be broken down into multiple roles including duties of:

Registration ingestion 

Map asset creation (including road names to be given to the road names lead in DPW)

Cross departmental communication

Extra-Departmental communication (theme camps, sound, and artists)

Land mapping (can include GIS, satellite, and drone imaging)

Map creation: for web, print, emergency, vendors, departments, and art map (and sound if not done by sound lead/team)

Flagging

On-site placement related problem solving

Members:
The Placement Department should operate with mutiple Ignition members pre and at the event, including a Placement Lead and XO(s), with their duties negotiated based on time, skill, interest, and senority/experience.

It is the role of the Placement Lead to fully train and acculturate their XO(s) and predecessor(s) in all things Placement related, to lead by example, and to assist XO(s) with their duties when needed, and work with other departments to make Placement run efficiently for the needs of the Placement team and event. XO(s), like the Placement Lead, are expected to do significant work before the event, up to many hours a week, (mainly in the Spring) and take mutiple Lead type shifts with the department during the event.

On-site Placement Lead shifts are ONLY to be held by individuals with Placement training (including past Placement Leads). When necissary, individuals with de-escalation and creative problem solving training may be accepted for these shifts.

Placement oversees Flagging during Work Weekend. Placement should be the first onsite after Land, Board, and DPW core leads.

Flaggers work under the Placement Team during Work Weekend with basic training and assets communicated by Placement before Work Weekend.
Flaggers participation consists of Work Weekend Shifts and as such, are Sparks members if they pull 2-3 8 hour flagging shifts or flag the duration needed.

Pre-event:
Placement works with all stakeholders to make sure that their needs are met (prioritizing their needs and the needs of the greater event over their prefrence).
Placement uses registration information and when possible/necissary, documented correspondance to ensure that all entities recieve the space they need to operate successfully.
Placement creates a preliminary map that is shared with all departments and placed entities for feedback and improvement. This feedback is used to make the final art map that is then given to Board for approval: if the Placement team has set their timeline by early Spring, communicated with all departments on print turn around time, and has sent out communications and reminders to Board without board concensus for approval, Placement makes best efforts to get approval from board members before sending to print if print deadline is beyond due.
Placement works with Work Weekend leads and DPW leads to get communications out about work weekends area setup expectations pre-flagging pre WW.

Onsite:
Placement seeks to have the least shift onsite when possible so that the maps can be used accurately, especially for Rangers/EMS."
When someone sets up in another's area onsite and the area designee needs them to move, Placement is to inform the incorrectly set-up individual(s) as to their options on where to go if needed: if they don't listen to Placement, Placement gets Rangers involved, Board if needed.
Placement should make every effort possible to strategize solutions for those who need replacement with the least impact to other groups, and should seek their enthusiastic consent on any solutions that impacts their pre-determind allotment of space/location.

Inter-departmental:

Exterenous:
When on a land that requires reparking of vehicles and specality allocation of space for all RVs and similar, Placement allocates spaces for re-parking and Parking operates inter-dependently with placement onsite as needed.

Mapping is currently set up as a multi-Placement-Lead/XO endevor, with different types of maps being spearheaded by different people. 

Email: maps@apogaea.com

The bare minimum map variants are:

1. Detailed Placement Planning Map (supply blank land map and tools to Placement)

2. Simplified and/or Printer Friendly Map for attendees

3. Grid coordinate map for emergency response/BAMF/Rangers (can have overlap with attendees maps)

Ideally, Placement is also involved in maps for vendors, web accessibility, and creates a spreadsheet of placed entities by name and coordinate location.


Possible Sub Departments:

Signs

Email: signs@apogaea.com

Works with: All Ignition

Sound Lead

Email: sound@apogaea.com

Works with: Placement, Rangers, Maps, Registration, Art Committee

The Sound Camp Coordinator collaborates with sound camps to communicate sound policies, help them find manageable speaker placement and volume levels (especially during quiet hours), and works with the Placement Planner to process sound applications and place them in a way that works in the fabric of the city.  The Sound Camp Coordinator also helps review and develop sound policy when necessary to ensure harmonious existence between sound camps and other stakeholders (such as those who desire quiet camping).

This person also takes periodic SPL measurements at the property boundaries and at sound camp epicenters to support the sound policy and document our control of sonic impact to the festival site’s neighbors.

The Sound Camp Coordinator is a collaborator and a negotiator more than s/he is an enforcer; however the Sound Camp Coordinator does have a say in what sound camps are invited back or are asked to shut down based on their citizenship.

Registration

Email: registration@apogaea.com

Works with: Placement, Art Committee, Maps, Center Camp, WWWW