Placement
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(listed as a department, individual roles and possible sub departments below)
Email: placement@apogaea.com
Works with: Registration, DPW, Sound, Land, BAMF, FAST, CATS/Art Committee, WWWW, Signs
(and all stakeholders with physically allocated space such as Artists and Theme Camps)
Department overview
The Placement Department maps, configures, and allots space for, and coordinates with all stakeholders with registered/mapped physical location onsite larger than 8x8 ft or with sound, fire, or safety logistics.
(this includes but is not limited to: theme camps, art, port-os, department use areas [BAMF, fire spinning areas, center camp tent, DPW camping, info booth, acculturation, volunteer tents, gate/greeters, Ranger/Medical tents etc], central generator, emergency services, roads, and open camping areas)(This extends to RVs, parking areas, and utility vendors as needed)
Goals
The goal of the Placement Department is to create the design for a ‘temporary city’ that includes major thoroughfares, neighborhoods, and a layout that is cohesive, harmonious, flowing, and navigable.
Considerations for placement include not only the individual aspects of each part but also how they fit together when it comes to their diverse attributes.
This includes but is not limited to measures and differences in safety, event functionality, fire, sound, accessibility, kids content, adult content, complementary values, thoroughfare proximity, privacy, size, and specific site needs.
Duties
Placement duties can be broken down into multiple roles including duties of:
Registration ingestion
Map asset creation (including road names to be given to the road names lead in DPW)
Cross departmental communication
Extra-Departmental communication (theme camps, sound, and artists)
Land mapping (can include GIS, satellite, and drone imaging)
Map creation: for web, print, emergency, vendors, departments, and art map (and sound if not done by sound lead/team)
Flagging
On-site placement related problem solving
Members
The Placement Department should operate with multiple Ignition members pre and at the event, including a Placement Lead and XO(s), with their duties negotiated based on time, skill, interest, and senority/experience.
It is the role of the Placement Lead to fully train and acculturate their XO(s) and predecessor(s) in all things Placement related, to lead by example, and to assist XO(s) with their duties when needed, and work with other departments to make Placement run efficiently for the needs of the Placement team and event. XO(s), like the Placement Lead, are expected to do significant work before the event, up to many hours a week, (mainly in the Spring) and take mutiple Lead type shifts with the department during the event.
On-site Placement Lead shifts are ONLY to be held by individuals with Placement training (including past Placement Leads). When necissary, individuals with de-escalation and creative problem solving training may be accepted for these shifts.
Placement oversees Flagging during Work Weekend. Placement should be the first onsite after Land, Board, and DPW core leads.
Flaggers work under the Placement Team during Work Weekend with basic training and assets communicated by Placement before Work Weekend.
Flaggers participation consists of Work Weekend Shifts and as such, are Sparks members if they pull 2-3 8 hour flagging shifts or flag the duration needed.
Pre-event
Placement works with all stakeholders to make sure that their needs are met (prioritizing their needs and the needs of the greater event over their prefrence).
Placement uses registration information and when possible/necissary, documented correspondance to ensure that all entities recieve the space they need to operate successfully.
Placement creates a preliminary map that is shared with all departments and placed entities for feedback and improvement. This feedback is used to make the final art map that is then given to Board for approval: if the Placement team has set their timeline by early Spring, communicated with all departments on print turn around time, and has sent out communications and reminders to Board without board concensus for approval, Placement makes best efforts to get approval from board members before sending to print if print deadline is beyond due.
Placement works with Work Weekend leads and DPW leads to get communications out about work weekends area setup expectations pre-flagging pre WW.
Onsite
Placement seeks to have the least shift onsite when possible so that the maps can be used accurately, especially for Rangers/EMS."
When someone sets up in another's area onsite and the area designee needs them to move, Placement is to inform the incorrectly set-up individual(s) as to their options on where to go if needed: if they don't listen to Placement, Placement gets Rangers involved, Board if needed.
Placement should make every effort possible to strategize solutions for those who need replacement with the least impact to other groups, and should seek their enthusiastic consent on any solutions that impacts their pre-determind allotment of space/location.
Inter-departmental
Extraneous
When on a land that requires reparking of vehicles and specialty allocation of space for all RVs and similar, Placement allocates spaces for re-parking and Parking operates inter-dependently with placement onsite as needed.
Mapping is currently set up as a multi-Placement-Lead/XO endeavor, with different types of maps being spearheaded by different people.
Email: maps@apogaea.com
The bare minimum map variants are:
Detailed Placement Planning Map (supply blank land map and tools to Placement)
Simplified and/or Printer Friendly Map for attendees
Grid coordinate map for emergency response/BAMF/Rangers (can have overlap with attendees maps)
Ideally, Placement is also involved in maps for vendors, web accessibility, and creates a spreadsheet of placed entities by name and coordinate location.
Possible Sub Departments
Signs
Email: signs@apogaea.com
Works with: All Ignition
Collect sign needs pre-event.
Print the signs.
Make the signs.
Place the signs.
Collect the signs after the event.
*note, this position is distinct from the DPW Street Signs/Road Signs position, does not have overlap with their signs/role unless desired by both parties
*note, this position has been operating under DPW for years, and is not currently under Placement
Sound Lead
Sound Lead
Email: sound@apogaea.com
Works with: Placement, Maps, Registration, Rangers
Maintains, review and develops sound policy changes as needed with input from affected departments.
Manages the flow and requirements of Sound camp/project registration in a timely manner.
Collaborates with sound camps to communicate sound policies, help them find manageable speaker placement and volume levels (especially during quiet hours), and works with the Placement Planner to process sound applications and place them in a way that works in the fabric of the city.
Takes periodic SPL measurements at the property boundaries and at sound camp edges to support the sound policy and document our control of sonic impact to the festival site’s neighbors.
Is a collaborator and a negotiator more than s/he is an enforcer; however the Sound Camp Coordinator does have a say in what sound camps are invited back or are asked to shut down based on their citizenship.
Email: registration@apogaea.com
Works with: Placement, Maps, Sound, Fire, Center Camp, WWWW
Facilitates between participants and departments to ensure that both get the information they need for successful operation.
Helps optimize the design of registration forms to fit department needs.
Oversees registration processes to ensure a simple process for participants that reduces the number of places they need to register their projects.
Reviews registrations to ensure adherence to published policy for the event.
Consolidates registrations for streamlined workflow so the Leads can focus on their core role, not collecting and organizing data. Primary areas of impact include: Placement, Sound, Fire, WWW, and DMV.
Works with other leads to keep the process simple. This may include, but is not limited to: Center Camp Events and teams affected by registrations for Work Weekend and Early Entry.
Creates an environment on the website that makes it easy for participants to understand policy and get properly registered.
Theme Camp Liaison
Email: themes@apogaea.com
Works with: Placement, Maps, Theme Camps
Is the main point of contact for Theme Camp Organizers general questions
Facilitates between participants and departments to ensure that both get the information they need for successful operation. This includes, but is not limited to: Placement, Registration, Sound, CATS, FAST.
Acts as a mediator and negotiator first and foremost, may assist with department/boundary enforcement if needed